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Viewing CS logs & reports

View logged inspections, current inventory, upcoming expiration dates, and more for your controlled substances.

Summary

PSTrax provides a detailed historical record of all controlled substance events, including additions, subtractions, transfers, and usage events. Administrators can access this data through the Controlled Substances Logs and Reports section, filter information by event type, user, or date range, and export reports as needed.

Instructions

To review controlled substance records, navigate to Controlled Substances → Logs and Reports. The CS Transaction Log tracks all activity, while additional reports provide insights into inventory, vial history, last completed checks, and upcoming expirations.

Accessing the CS Transaction Log

  1. Navigate to Controlled Substances → Logs and Reports → CS Transaction Log.

  2. Use the filters to refine the log view by:

    • Container (e.g., Engine 1 Drug Box).
    • Event Type (e.g., Administered, Restocked, Shift Change).
    • User (who logged the event).
    • Date Range.

  3. Click View Log to generate the report. The log will display:

    • Event details (who logged it and when).
    • Custom fields associated with the event.
    • Attachments (if any).
    • Signatures documented for the event.

  4. Click an Event Name (e.g., Administered) to view specific vial details.

  5. (Optional) Edit an event (e.g., correct an incorrect incident number).

    • Any modifications will be logged under Changes Since Original Post.

  6. Customize the log view by:

    • Clicking View and selecting/deselecting columns.
    • Using the Search field to find a specific incident number.

  7. Export the log as a print file, Excel spreadsheet, or PDF.

Viewing the Vial List

  1. Navigate to Controlled Substances → Vial List.

  2. View a real-time inventory of all controlled substances across the department.

  3. Filter by:

    • Container (e.g., Engine 1 Drug Box).
    • Substance (e.g., Fentanyl).

  4. Click Actions → View Details and History to see the full history of a vial.

Additional Reports Under Logs and Reports

  • Last Inventory Report – Shows the most recent shift change or custody transfer for each drug box.
  • Upcoming Expirations Report – Lists soon-to-expire vials to help with reordering.
  • Vial Archive – Displays vials removed due to administration, expiration, or breakage.

By using these reports, administrators can monitor controlled substance activity, ensure compliance, and track vial usage efficiently. For assistance, contact help@pstrax.com.