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Managing PPE gear

Track PPE inventory across the entire organization.

 

Summary

The PPE Gear List displays all turnout gear across your organization—both assigned and unassigned. Designed for PPE Administrators and system managers, this page lets you view detailed item information, manage assignments, log inspections, update statuses, and retire gear that has reached the end of its life cycle. Full gear history is also available for each item.

Instructions

To access and manage your department's turnout gear, navigate to PPE → Gear List from the navigation panel. Use the search, filter, and sorting tools to locate specific items, then open an individual item to review its history, or use the Actions menu to update, reassign, or retire one or multiple pieces of gear.

Using the PPE Gear List

  1. Navigate to PPE → Gear List in the navigation panel.
  2. Type in the top search bar to highlight matches and narrow down the grid.
  3. Hover over a column header and type into the column search to filter on that specific field.
  4. Click the filter icon in the header for advanced options, such as selecting multiple checklist values or applying criteria like Contains, Does Not Contain, or Is Blank.

Customizing Your View

  1. Click a column header to sort the list: once for ascending, twice for descending, and a third time to clear the sort.
  2. Click the Columns button to show or hide specific fields.
  3. Drag columns in the list or directly on the grid to change the order, and drag the edge of a column header to adjust its width.
  4. Click Export to download the list as a print document, Excel spreadsheet, or PDF with your current layout and filters applied.

Viewing and Managing Gear Details

  1. Click the item name in the Type column to open the individual profile.
  2. On the left side, view item details and any scheduled events.
  3. On the right side, review the full PPE History, including inspections, status changes, and alerts.

Making Changes

  1. Select the checkbox next to one or more items and click the Actions button at the top of the page.
  2. Choose an action to:
  • Log an event
  • Set an alert
  • Edit gear information
  • Reassign gear
  • Change status

 

👉Options that only apply to a single item are grayed out when multiple items are selected.

 

Retiring Gear

  1. Select items that have passed their expiration date or are permanently out of service.
  2. Choose Retire from the Actions menu to remove the gear from your active list while preserving its complete inspection history.
  3. Navigate to Settings → PPE → Retired Gear to view all retired items and their permanent historical records.
  4. All inspection and event history remains accessible indefinitely, ensuring complete records from purchase to retirement.

 

For help managing your PPE gear, reach out to help@pstrax.com.