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Logging a CS transfer

Log when controlled substances are transferred from one internal location to another - like from a station vault into a vehicle's drug box.

Summary

Medics can restock controlled substances from an internal location, such as a vault or vending machine, using the transfer event. This process ensures that controlled substances are properly tracked and restocked according to agency policies. The system requires users to select a source container, specify the destination container, and log vial details.

Instructions

To log a transfer, navigate to Perform Controlled Substances Check, select the transfer event, and identify the source and destination containers. Enter the quantity of vials being transferred, verify control numbers, and complete the process with signatures if required. Once logged, the system updates inventory levels accordingly.

Initiating a Controlled Substance Transfer

  1. Click Perform Controlled Substances Check from the checks panel or navigation menu.

  2. Select Transfer Event from the dropdown menu.

  3. Identify the source container (e.g., Main Vault).

  4. Select the destination container (e.g., Medic 1’s Drug Box).

    • The destination container list is filtered based on the station the user is logged into.
    • If transferring to a different station, switch to that station first.

  5. Click Begin Check to proceed.

Entering Transfer Details

  1. Input the total number of vials being transferred.

    • Example: If one vial of fentanyl was used and needs restocking, enter 1 for fentanyl.
    • Leave other substances blank if they are not being restocked.

  2. If tags are enabled, enter the old tag number for verification.

    • If re-tagging, input the new tag number.

  3. Click Continue to proceed.

Identifying the Transferred Vial

  1. Select the specific vial(s) being transferred.

    • If control numbers are enabled, search by control number.
    • If control numbers are disabled, select the vial based on lot or expiration date.
  2. Add comments, notes, or attachments as needed.

Completing the Transfer

  1. If PINs are enabled, enter the PIN to unlock the signature field.

  2. The witness enters their PIN and signature to confirm the transfer.

  3. Click Log Event to finalize the transfer.

  4. Verify the transaction by checking Recent Activity.

    • The system updates inventory levels accordingly (e.g., Medic 1’s Drug Box restocked from 1 to 2).

Following these steps ensures accurate tracking of controlled substance transfers. If you need assistance, contact help@pstrax.com.