Best Practices
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      Track expiration dates within the Vehicle & Station module

      There are several options for logging expiration dates on consumable supplies within the Vehicle & Station module.

      While the Vehicle & Station module doesn't display expiration dates or current quantities in a real-time report (see the Supplies module for that), there are several configurations that can be built to log when items are expired or set to expire. Learn more about the different options below.

      Option #1: Set an alert for any medication set to expire within a specific time frame. 

      1. Click the check mark for each medication that will not expire within X days. 
      2. Click the alert icon next to the medication set to expire within X days. 
      3. In the notes field, enter the number of medication set to expire and enter the expiration dates. 
      4. Click Log All Checked Items. 
      5. You can opt to send alerts for each medication or combine items in a single alert. We recommend combining items into one single alert in this case. Recipients of the alert will receive an email and/or text message depending on how the recipient configured their alert notification in the user setting. 
      6. Click Log Tasks and then set the alert.

      Option #2: Capture medication expiration dates in the notes field and set up a custom report to view expiring medication.

      1. Click the check mark next to each medication.
      2. Enter the quantity of medication expiring in the notes field. 
      3. Click Log All Checked Items and then Log Tasks. 
      4. View the information in the Logs or create a Custom Report.

      Option #3: Capture the earliest expiration date in the notes field and configure a custom report to view expiring medication.

      1. Click the check mark next to each medication and enter the earliest expiration date in the notes field. 
      2. Click Log All Checked Items and then Log Tasks. 
      3. View the information in the Logs or create a Custom Report.

      Option 4: Separate each unit of medication as it's own task and require users to capture expiration dates in the notes field. Configure a custom report to view medication expiration dates. 

      1. Click the check mark next to each medication and enter the medication expiration dates for each item in the notes field. 
      2. Click Log All Checked Items and then Log Tasks. 
      3. View the information in the Logs or create a Custom Report.