Skip to content
English
Contact us
Contact us
  • There are no suggestions because the search field is empty.

Verifying PPE gear information

Use PSTrax to gather and update information for your turnout gear (or other equipment) quickly, and create a centralized repository with accurate data.

 

Summary

If your department is missing or has outdated PPE gear records, you can use a Gear Verification event to easily gather or verify this information from users. This approach uses a customized PPE event where users are prompted to confirm or input details about their assigned gear, such as manufacturer, size, expiration dates, and more. You can schedule this event across your department or assign it individually by gear item. Alerts can also be triggered when users find incorrect or missing data, allowing administrators to update the gear records quickly and accurately.

Instructions

The Gear Verification event allows PPE administrators to verify or collect missing gear details from users directly within PSTrax. By building a custom event and assigning tasks for each gear type, you can prompt users to input specific fields or validate preexisting ones.

Creating the Gear Verification Event

  1. Navigate to Settings → PPE → Events.

  2. Click Add Event and name it something like "Gear Verification."

  3. Once added, click the dropdown arrow next to the event and choose Add Task.

  4. For each task:

    • Select the gear type (e.g. helmet, jacket, hood).

    • Enter a description (e.g. “Verify size is correct.”).

    • Choose a log note type (e.g. text, date picker, dropdown).

    • Optionally require log notes and enable alerts.

Scheduling the Event Option 1 – Schedule for All Users

  1. Go to Settings → PPE → Schedule Events.

  2. Choose the gear types (e.g. helmet, hood, pants) and set the verification date.

  3. Select "Assigned to Users" and click Save.

Option 2 – Schedule from Gear List

  1. Go to the PPE → Gear List.

  2. Filter and select gear items (e.g. Joe Firefighter’s helmet, hood, pants).

  3. Click Batch, then Schedule Event, select the gear verification event and a due date.

  4. Click Save.

User Side – Logging Gear Verification

  1. Users will see a Gear Verification due on the home screen under the PPE card.

  2. Click the event and go through each gear item.

  3. Expand the gear details by clicking the plus (+) icon.

  4. Verify fields like manufacturer, expiration date, size, etc.

  5. Click the green checkmark for accurate fields or set an alert for incorrect ones.

  6. Add notes or updated info if applicable.

  7. Click Log Event to submit.

Admin Side – Reviewing and Updating Alerts

  1. Log in as a PPE administrator.

  2. From the home screen, click the PPE Alerts tab or the alert count badge.

  3. Locate the alert submitted by the user.

  4. Click Actions → Edit Gear to update gear info based on the user’s notes.

  5. Click Update to save changes.

  6. Then click the alert dropdown and choose Add Comment or Edit Alert.

  7. Mark the issue as resolved (e.g. “Gear updated”) and close the alert.

For help setting up the event or importing gear data, contact help@pstrax.com.