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PSTrax user permissions guide

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Users with Manage Personnel permissions in PSTrax can add, edit, and deactivate users, as well as set permissions across each module. To manage users in the system, navigate to Settings → Personnel → User List. From here, administrators can edit each user’s profile, assign permissions, and control access to system modules. 

 

Vehicle & Station permission levels

  User Manage VS Admin
Log scheduled checks X X X
Log as-needed checks X X X
Set alerts X X X
Update alerts X X X
Close alerts X* X* X*
Add journal posts X X X
Edit personal journal posts X X X
Archive personal journal posts X X X
View vehicle/station details X X X
View logs & custom reports X X X
View alert archive X X X
View journal archive X X X
Change vehicle status
(in-service, OOS, reserve)		 X* X* X
Move vehicle   X X
Add/edit/archive vehicle notes   X X
View OOS report   X X
Deactivate scheduled checks   X** X

Edit checklists
(add, edit, delete, move, copy, schedule)

     X

Edit posted alerts
(change category, change priority, add cost)

 X* X* X*

Manage alert categories & recipients

     X

Edit vehicle/station details

 X* X* X*

Create custom reports

     X

View incomplete tasks reports

     X

Add/retire/delete vehicles

     X
 

*Option can be configured for each user.

**This setting can be configured for each department. By default, users with Manage Vehicle permissions can activate/deactivate scheduled checks in addition to changing the vehicle status and location.

SCBA permission levels

  User Admin
Log scheduled checks X X
Log as-needed checks X X
Set alerts X X
Update alerts X X
View gear details X X
View alert archive X X
View logs & reports X X
Log admin-only inspections   X
Close SCBA alerts   X
Add gear   X
Edit gear   X
Retire/delete gear   X
Assign gear   X
Manage custom statuses   X
Change gear status   X
Manage SCBA events   X
Set SCBA event intervals   X
Schedule SCBA events   X
Manage alert recipients   X

 

PPE permission levels

  User Admin PPE Tech
Log scheduled checks on assigned gear X X X
Log as-needed checks on assigned gear X X X
Set alerts on assigned gear X X X
Update alerts on assigned gear X X X
View gear details X X X
View alert archive X X X
View logs & reports   X X
Log scheduled inspections on all gear   X X
Log as-needed inspections on all gear   X X
Log admin-only inspections   X  
Backdate inspections   X  
Close alerts on all gear   X  
Add/edit gear types   X  
Add gear   X  
Edit gear   X X
Retire/delete gear   X  
Assign gear   X X
Manage custom statuses   X  
Change gear status   X  
Manage PPE events   X  
Set PPE event intervals   X  
Schedule PPE events   X  
Manage alert recipients   X  

 

Assets permission levels

  User Admin
Log scheduled checks X X
Log as-needed checks X X
Set alerts X X
Update alerts X X
View asset details X X
View alert archive X X
View logs & reports   X
Log admin-only inspections   X
Backdate inspections   X
Close alerts on all assets   X
Add/edit asset types   X
Add assets   X
Edit assets   X
Retire/delete assets   X
Assign assets   X
Manage custom statuses   X
Change asset status   X
Manage asset events   X
Set asset event intervals   X
Schedule asset events   X
Manage alert recipients   X

Supplies permission levels

NOTE: The permission levels for the Supplies module can be configured by each agency. In addition to the two permission levels below, you can add/edit/remove others. This is what we load up by default when the module is set up.

  User Admin
View inventory X X
Perform inventory count X X
Perform inventory usage X X
Perform inventory restock   X
Perform inventory transfer   X
Perform inventory usage/transfer   X
View logs & reports   X
Add/edit/delete items   X
Add/edit/delete containers   X
Add/edit/delete vendors   X
Manage user roles & permissions   X
Manage alerts   X
Backdate events   X

Controlled Substances permission levels

  Medic Medic/ Admin Full Admin
Perform CS checks X X X
Set alerts X X X
Update alerts X X X
View alert archive X X X
View Last Inventory Report X X X
View Expiration Date Report X X X
Close alerts   X X
Perform admin-only events   X X
View admin-only containers (vaults, safes, etc.)   X* X
View All logs & All reports   X X
Edit log entries   X X
Backdate inspections   X X
Restock from external sources (vendor, hospital, pharmacy, etc.)   X* X
Add/edit CS containers     X
Set min/max amounts on containers     X
Add/edit external sources     X
Customize settings (custom fields, signatures, tags, etc.)     X
Manage alert recipients     X
Manage status report recipients     X

*Option can be configured for each agency.

Additional permission levels

Manage Personnel Manage Journal
Add users Edit all journal posts
Edit user information & permissions Archive/unarchive all journal posts
Deactivate users Create posts in restricted categories
View personnel reports Manage journal settings
Manage status report recipients