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      PSTrax user permissions guide

      In this article:

      User permission levels in PSTrax from PSTrax on Vimeo.

      NOTE: Use the chapter markers at the bottom of the video - or click the Chapters icon in the lower right hand corner - to navigate ahead. 

      Vehicle & Station permission levels

        User Manage VS Admin
      Log scheduled checks X X X
      Log as-needed checks X X X
      Set alerts X X X
      Update alerts X X X
      Close alerts X* X* X*
      Add journal posts X X X
      Edit personal journal posts X X X
      Archive personal journal posts X X X
      View vehicle/station details X X X
      View logs & custom reports X X X
      View alert archive X X X
      View journal archive X X X
      Change vehicle status
      (in-service, OOS, reserve)      		 X* X* X
      Move vehicle   X X
      Add/edit/archive vehicle notes   X X
      View OOS report   X X
      Deactivate scheduled checks   X** X

      Edit checklists
      (add, edit, delete, move, copy, schedule)

      		     X

      Edit posted alerts
      (change category, change priority, add cost)

      		 X* X* X*

      Manage alert categories & recipients

      		     X

      Edit vehicle/station details

      		 X* X* X*

      Create custom reports

      		     X

      View incomplete tasks reports

      		     X

      Add/retire/delete vehicles

      		     X
       

      *Option can be configured for each user.

      **This setting can be configured for each department. By default, users with Manage Vehicle permissions can activate/deactivate scheduled checks in addition to changing the vehicle status and location.

      SCBA permission levels

        User Admin
      Log scheduled checks X X
      Log as-needed checks X X
      Set alerts X X
      Update alerts X X
      View gear details X X
      View alert archive X X
      View logs & reports X X
      Log admin-only inspections   X
      Close SCBA alerts   X
      Add gear   X
      Edit gear   X
      Retire/delete gear   X
      Assign gear   X
      Manage custom statuses   X
      Change gear status   X
      Manage SCBA events   X
      Set SCBA event intervals   X
      Schedule SCBA events   X
      Manage alert recipients   X

       

      PPE permission levels

        User Admin
      Log scheduled checks on assigned gear X X
      Log as-needed checks on assigned gear X X
      Set alerts on assigned gear X X
      Update alerts on assigned gear X X
      View gear details X X
      View alert archive X X
      View logs & reports   X
      Log scheduled inspections on all gear   X
      Log as-needed inspections on all gear   X
      Log admin-only inspections   X
      Backdate inspections   X
      Close alerts on all gear   X
      Add/edit gear types   X
      Add gear   X
      Edit gear   X
      Retire/delete gear   X
      Assign gear   X
      Manage custom statuses   X
      Change gear status   X
      Manage PPE events   X
      Set PPE event intervals   X
      Schedule PPE events   X
      Manage alert recipients   X

       

      Assets permission levels

        User Admin
      Log scheduled checks X X
      Log as-needed checks X X
      Set alerts X X
      Update alerts X X
      View asset details X X
      View alert archive X X
      View logs & reports   X
      Log admin-only inspections   X
      Backdate inspections   X
      Close alerts on all assets   X
      Add/edit asset types   X
      Add assets   X
      Edit assets   X
      Retire/delete assets   X
      Assign assets   X
      Manage custom statuses   X
      Change asset status   X
      Manage asset events   X
      Set asset event intervals   X
      Schedule asset events   X
      Manage alert recipients   X

       

      Supplies permission levels

      NOTE: The permission levels for the Supplies module can be configured by each agency. In addition to the two permission levels below, you can add/edit/remove others. This is what we load up by default when the module is set up.

        User Admin
      View inventory X X
      Perform inventory count X X
      Perform inventory usage X X
      Perform inventory restock   X
      Perform inventory transfer   X
      Perform inventory usage/transfer   X
      View logs & reports   X
      Add/edit/delete items   X
      Add/edit/delete containers   X
      Add/edit/delete vendors   X
      Manage user roles & permissions   X
      Manage alerts   X
      Backdate events   X

      Controlled Substances permission levels

        Medic Medic/ Admin Full Admin
      Perform CS checks X X X
      Set alerts X X X
      Update alerts X X X
      View alert archive X X X
      Close alerts   X X
      Perform admin-only events   X X
      View admin-only containers (vaults, safes, etc.)   X* X
      View logs & reports   X X
      Edit log entries   X X
      Backdate inspections   X X
      Restock from external sources (vendor, hospital, pharmacy, etc.)   X* X
      Add/edit CS containers     X
      Set min/max amounts on containers     X
      Add/edit external sources     X
      Customize settings (custom fields, signatures, tags, etc.)     X
      Manage alert recipients     X
      Manage status report recipients     X

      *Option can be configured for each agency.

       

      Additional permission levels

      Manage Personnel Manage Journal
      Add users Edit all journal posts
      Edit user information & permissions Archive/unarchive all journal posts
      Deactivate users Create posts in restricted categories
      View personnel reports Manage journal settings
      Manage status report recipients