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PSTrax user permissions guide

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Users with Manage Personnel permissions in PSTrax can add, edit, and deactivate users, as well as set permissions across each module. To manage users in the system, navigate to Settings → Personnel → User List. From here, administrators can edit each user’s profile, assign permissions, and control access to system modules. 

 

Vehicle & Station permission levels

  User Manage VS Admin
Log scheduled checks X X X
Log as-needed checks X X X
Set alerts X X X
Update alerts X X X
Close alerts X* X* X*
Add journal posts X X X
Edit personal journal posts X X X
Archive personal journal posts X X X
View vehicle/station details X X X
View logs & custom reports X X X
View alert archive X X X
View journal archive X X X
Change vehicle status
(in-service, OOS, reserve)		 X* X* X
Move vehicle   X X
Add/edit/archive vehicle notes   X X
View OOS report   X X
Deactivate scheduled checks   X** X

Edit checklists
(add, edit, delete, move, copy, schedule)

     X

Edit posted alerts
(change category, change priority, add cost)

 X* X* X*

Manage alert categories & recipients

     X

Edit vehicle/station details

 X* X* X*

Create custom reports

     X

View incomplete tasks reports

     X

Add/retire/delete vehicles

     X
 

*Option can be configured for each user.

**This setting can be configured for each department. By default, users with Manage Vehicle permissions can activate/deactivate scheduled checks in addition to changing the vehicle status and location.

SCBA permission levels

  User Admin
Log scheduled checks X X
Log as-needed checks X X
Set alerts X X
Update alerts X X
View gear details X X
View alert archive X X
View logs & reports X X
Log admin-only inspections   X
Close SCBA alerts   X
Add gear   X
Edit gear   X
Retire/delete gear   X
Assign gear   X
Manage custom statuses   X
Change gear status   X
Manage SCBA events   X
Set SCBA event intervals   X
Schedule SCBA events   X
Manage alert recipients   X

 

PPE permission levels

  User Admin PPE Tech
Log scheduled checks on assigned gear X X X
Log as-needed checks on assigned gear X X X
Set alerts on assigned gear X X X
Update alerts on assigned gear X X X
View gear details X X X
View alert archive X X X
View logs & reports   X X
Log scheduled inspections on all gear   X X
Log as-needed inspections on all gear   X X
View PPE Full Schedule   X X
Log admin-only inspections   X  
Backdate inspections   X  
Close alerts on all gear   X  
Add/edit gear types   X  
Add gear   X  
Edit gear   X X*
Retire/delete gear   X  
Assign gear   X X*
Manage custom statuses   X  
Change gear status   X  
Manage PPE events   X  
Set PPE event intervals   X  
Schedule PPE events   X  
Manage alert recipients   X  

*This setting can be configured for each department. By default, PPE Technicians cannot assign and edit gear, but this can be configured so they can be granted this ability. 

Assets permission levels

  User Admin
Log scheduled checks X X
Log as-needed checks X X
Set alerts X X
Update alerts X X
View asset details X X
View alert archive X X
View logs & reports   X
Log admin-only inspections   X
Backdate inspections   X
Close alerts on all assets   X
Add/edit asset types   X
Add assets   X
Edit assets   X
Retire/delete assets   X
Assign assets   X
Manage custom statuses   X
Change asset status   X
Manage asset events   X
Set asset event intervals   X
Schedule asset events   X
Manage alert recipients   X

Supplies permission levels

NOTE: The permission levels for the Supplies module can be configured by each agency. In addition to the two permission levels below, you can add/edit/remove others. This is what we load up by default when the module is set up.

  User Admin
View inventory X X
Perform inventory count X X
Perform inventory usage X X
Perform inventory restock   X
Perform inventory transfer   X
Perform inventory usage/transfer   X
View logs & reports   X
Add/edit/delete items   X
Add/edit/delete containers   X
Add/edit/delete vendors   X
Manage user roles & permissions   X
Manage alerts   X
Backdate events   X

Controlled Substances permission levels

  Medic Medic/ Admin Full Admin
Perform CS checks X X X
Set alerts X X X
Update alerts X X X
View alert archive X X X
View Last Inventory Report X X X
View Expiration Date Report X X X
Close alerts   X X
Perform admin-only events   X X
View admin-only containers (vaults, safes, etc.)   X* X
View All logs & All reports   X X
Edit log entries   X X
Backdate inspections   X X
Restock from external sources (vendor, hospital, pharmacy, etc.)   X* X
Add/edit CS containers     X
Set min/max amounts on containers     X
Add/edit external sources     X
Customize settings (custom fields, signatures, tags, etc.)     X
Manage alert recipients     X
Manage status report recipients     X

*Option can be configured for each agency.

Additional permission levels

Manage Personnel Manage Journal
Add users Edit all journal posts
Edit user information & permissions Archive/unarchive all journal posts
Deactivate users Create posts in restricted categories
View personnel reports Manage journal settings
Manage status report recipients