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Logging a CS usage

Document when controlled substances are removed from your possession (administered, expired, broken, recalled, other).

Summary

Whenever controlled substances are removed from agency possession, a usage event must be logged in PSTrax. This can happen when a substance is administered to a patient, broken, or expired. Medics log usage when administering drugs, while administrators log events such as reverse distribution or recalls. Logging a usage event archives the substance in the system, removing it from active inventory.

Instructions

To log a used/removed event, navigate to Perform Controlled Substance Check and select the appropriate unit. Input the type and quantity of substances removed, provide details such as control numbers and incident numbers, and complete the event with required signatures. This process ensures accurate tracking of all controlled substances removed from inventory.

Logging a Used/Removed Controlled Substance

  1. Access the Controlled Substance Check Module:

    • Click Perform Controlled Substance Check from the schedule or navigation panel.
    • Select Used/Removed Event.

  2. Choose the Unit or Drug Box:

    • Select the unit or location where the controlled substances are being removed (e.g., Medic 1’s drug box).
    • Click Begin Check.

  3. Select the Reason for Removal:

    • Options vary based on user access level:
      • Medics: Administered, Broken Vial.
      • Administrators: Expired, Recalled, Reverse Distribution.

  4. Enter Substance and Quantity Details:

    • Enter the number of vials removed.
    • Leave blank any substances not being removed.
    • If using tags, enter the previous tag number and update it if re-tagging.

  5. Identify the Specific Vial Removed:

    • If using control numbers, select the vial that was administered.
    • Enter:
      • Incident number
      • Quantity administered
      • Quantity wasted
    • (Optional) Fill in any custom fields required by your department.

Finalizing the Event

  1. Add Notes and Attachments (If Needed):

    • Include comments about the transaction.
    • Attach supporting documents (e.g., incident reports, photos).

  2. Obtain Required Signatures:

    • Enter your PIN (if your agency uses PINs) to unlock the signature field.
    • Have a witness sign off:
      • Internal Witness: Another system user (e.g., another medic).
      • External Witness: A nurse or doctor (if applicable).

  3. Confirm and Log the Event:

    • Verify that you are removing the substance from stock.
    • Click Yes to confirm.
    • Check Recent Activity to ensure the event was logged successfully.

Following these steps ensures controlled substances are accurately tracked and removed from active inventory. If you have any questions, contact help@pstrax.com.