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Logging blood products events

Document when blood products are checked, added, removed, or transferred.

 

 

Summary

The Blood Products module allows users to perform inspections, manage inventory, and track the lifecycle of blood products within PSTrax. Users can log receipts from vendors, verify temperatures and contents through scheduled checks, transfer items between locations (such as fridges or coolers), and document removal events such as administration to a patient, exchanges with a hospital, or waste disposal.

Instructions

To manage blood products, navigate to the Blood Products Home page. This dashboard displays Scheduled Checks (such as daily or weekly verifications) on the left and As Needed Checks (such as restocking, transfers, or removal events) on the right. Select the appropriate event type to begin the workflow. Most events follow a standard process of selecting a location/container, inputting or verifying data (manually or via barcode scan), adding optional notes or attachments, and providing a digital signature for authentication.

Step-by-Step Instructions

Accessing the Module

  1. Navigate to Blood Products → Blood Products Home.

Logging a Restock Event (Adding Inventory)

  1. Select the Restock event (or similar name) from the As Needed Checks list.

  2. Select the location (unit or container) receiving the stock.

  3. Select the Vendor.

  4. Enter the quantity for each product type being added (e.g., LTO, WB, PRBCs).

  5. Enter specific product details including DIN, Product Code, Blood Type, and Expiration Date.

  6. Note: Place the cursor in the field and scan the barcode on the product bag to auto-populate these details.

  7. Set notification alerts for expiration if needed.

  8. Click Continue to proceed to the Actions section to add notes or attachments.

  9. Sign to authenticate and click Log Event.

Performing a Scheduled Check (Daily Inspection)

  1. Locate the pending check under the Scheduled Checks list and click Begin Check.

  2. Input the temperature reading for the cooler or fridge.

  3. Add temperature notes if required or if the reading is out of the configured range.

  4. Proceed to Inventory Verification and physically compare the Item IDs, product codes, and blood types in the container against the list on the screen.

  5. Complete any additional Event Tasks (e.g., verifying battery levels).

  6. Add notes, attachments, or alerts if necessary.

  7. Sign to authenticate and click Log Event.

Transferring Blood Products

  1. Select the Transfer event from the As Needed Checks list.

  2. Select the Origin location and the Destination location.

  3. Select the specific products to transfer from the list.

  4. Add notes regarding the transfer.

  5. Sign to authenticate and click Log Event.

Logging a Removal Event (Administered, Exchange, or Waste)

  1. Select the specific removal event type (e.g., Administered, Exchange, or Waste) from the As Needed Checks list.

  2. Select the location the product is being removed from.

  3. Select the specific product(s) to remove from the available inventory.

  4. Add notes or upload relevant attachments (such as a transfusion record) in the Actions section.

  5. Sign to authenticate and click Log Event.