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Create and view custom Vehicle & Station reports

 

Creating a Custom Report (Admin Only)

Summary

Custom reports in PSTrax allow vehicle and station administrators to consolidate data across multiple apparatus and stations. Instead of manually searching logs for each unit, custom reports combine relevant data into one report, making it easier to track mileage, fuel logs, and equipment usage. Reports can be filtered, edited, and updated to include new units as needed.

Instructions

To create a custom report, navigate to Settings → Vehicle and Station → Create Report. Select the units to include, define the data fields to track, and save the report. Reports can be filtered by date range and unit, modified to include additional information, and accessed through Vehicle and Station Logs & Reports.

Creating a Custom Report

  1. Navigate to Settings → Vehicle and Station → Create Report.

  2. Enter a name for the report.

  3. Add a description if needed.

  4. Select the report level:

    • Department Level – Includes apparatus across multiple stations.
    • Station Level – Limits selection to units assigned to a specific station.

  5. Click Add Report to proceed.

Selecting Units and Data Fields

  1. Review the list of apparatus associated with your stations.

  2. Click on a unit to expand its available data fields.

  3. Select relevant data fields for tracking:

  4. Click Add Checked Items to Report, then click Save.

Running a Custom Report

  1. Navigate to Vehicle and Station Logs & Reports → Custom Reports.

  2. Select the custom report you wish to view

  3. Choose a date range for the report.

  4. Use filters to view specific units.

Editing a Custom Report

  1. Navigate to Settings → Vehicle and Station → Report List.

  2. Select the report and click Edit.

  3. To add more equipment, click the dropdown menu and select Add Equipment.

  4. Click Save to update the report.

Key Difference Between Logs and Custom Reports

  • Logs require searching unit by unit (e.g., Engine 1, then Medic 1, then Brush 1).
  • Custom Reports pull all selected data into one consolidated view.

By following these steps, administrators can efficiently track and report vehicle usage across multiple locations. For assistance, contact help@pstrax.com.