Skip to content
English
Contact us
Contact us
  • There are no suggestions because the search field is empty.

Assets module settings

There are several Assets settings that can be adjusted in your platform to match your agency's preferences.

The following settings can currently only be modified by the PSTrax team. To change, please contact us.

General alerts

General alerts can be set to notify crews of issues or announcements related to Assets (e.g. "Hose testing is next month", "Bring in LifePaks for calibration", etc.). They are set by clicking Set an Alert under Assets > Alerts in the navigation panel, or by clicking the Set Alert button at the top of the Alerts section on the home screen (when Assets alerts are selected).

General alerts are not tied to a specific piece of equipment and can be seen by everyone. For that reason, only Assets Admin can set general alerts by default. However, that can be modified if you'd like all Assets Users to be able to set them.

Add custom fields to Assets alerts

Up to three custom fields can be added to the Assets alerts, in addition to the default information (Priority, Description, and Cost). This is also useful for separating out parts and labor costs, reinforcing a policy ("I certify that I have notified my station Captain about this issue"), or gathering additional information for reporting or operational needs. 

Assets on-truck check options

There are two different options for scheduling inspections for your vehicle-assigned assets:

Summary

PSTrax provides two methods for logging asset on truck checks:

  1. Slot-Based Verification – Similar to SCBA checks, where users log specific serial numbers in predefined slots.
  2. Assignment & Schedule-Based Verification – Automatically lists assigned assets for inspection without requiring serial number entry.

Basically you can have crew members assign the items for you during the inspection based on what is actually there (option 1), or you can have admin assign the items based on what should be there (option 2). See video below for more details:

Instructions

To log an asset check, navigate to the Apparatus Schedule or Assets List and select the method that best fits your organization’s workflow. Users can log asset presence, update serial numbers, and trigger alerts for missing or malfunctioning equipment.

Method 1: Slot-Based Verification

  1. Navigate to Apparatus Schedule and scroll to the asset check section.

  2. Identify the asset type and event (e.g., Monthly Inventory).

  3. Click Save to log the event.

  4. When completing an asset check:

    • Enter the serial number for each asset.
    • If an asset is missing or malfunctioning, set an alert (alerts go to designated administrators).

  5. Click Log Item to complete the check.

  6. The system will roll the inspection forward to the next scheduled date.

✅ Best for organizations that require detailed serial number tracking.

Method 2: Assignment & Schedule-Based Verification

  1. Navigate to Assets → Assets List.

  2. Select the unit (e.g., Engine 1).

  3. The system will auto-populate all assigned assets for inspection.

  4. For each asset:

    • Verify if it is Present or Not Present.
    • If an asset is missing, set an alert (alerts go to designated administrators).

  5. (Optional) If an unassigned asset is found:

    • Add an Alternate ID to log its presence.

  6. Click Log Items to complete the check.

✅ Best for organizations that want a streamlined process without serial number entry.

Managing Missing Assets & Alerts

  1. If an asset is marked Not Present, an alert is sent to assigned recipients.

  2. Administrators can:

    • Update the asset list to reflect location changes.
    • Investigate missing equipment for potential repairs or reassignments.

Switching Between Methods

By default, PSTrax uses the Slot-Based Verification method. If you prefer the Assignment & Schedule-Based Verification, contact help@pstrax.com, and we’ll switch it for you.