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Add, retire, or delete vehicles and stations

Keep things updated in PSTrax to accurately reflect your current equipment.

 

Summary

Vehicle and station administrators can manage their fleet directly in PSTrax by adding new apparatus, copying checklists from existing units, activating schedules, retiring units, and deleting rigs if needed. Retiring a rig preserves all historical data and can be reversed, while deleting a rig is permanent and should only be used when no restoration is necessary.

Instructions

To manage apparatus in your department, go to Settings → Vehicle and Station → Apparatus List. From there, you can add new units, copy existing configurations, activate checklists, or retire/delete rigs as needed. Newly added or copied rigs must be activated before they’ll appear on your home screen.

Adding an Apparatus

  1. Go to Settings → Vehicle and Station → Apparatus List.

  2. Find the station where you'd like to add the rig and click the dropdown arrow.

  3. Select Add Apparatus.

  4. Enter the unit name and any other desired details.

  5. Click Save to add the apparatus to the list.

Copying from Another Apparatus

  1. Click the dropdown arrow next to the rig you want to copy (e.g., Engine 1).

  2. Select Copy Apparatus.

  3. Choose the target rig and its station from the dropdown (e.g., Engine 2 at Station 1).

  4. Check the boxes for the checklists or tasks you want to copy.

  5. Click Copy to finish the process.

Activating the Apparatus

  1. Go to the Inactive tab in the Apparatus List.

  2. Click the Activate button next to the rig.

  3. Select start dates for each checklist.

  4. Click Activate to finalize.

Retiring an Apparatus

  1. Click the dropdown arrow next to the rig.

  2. Select Retire Apparatus.

  3. The unit will be moved to the Retired Apparatus section but all history will remain intact.

Unretiring an Apparatus

  1. Click the Retired Apparatus dropdown at the top of the page.

  2. Locate the unit and click Unretire.

Deleting an Apparatus

  1. Click the dropdown arrow next to the rig.

  2. Select Delete Apparatus.

  3. Enter a reason if prompted, and confirm the deletion.

Deleting an apparatus is permanent and cannot be undone. Use this option only when you're sure the unit should be removed

 

NOTE: Adding a unit will not automatically add checks to it. To do that, you need to copy checks from another unit or build a checklist manually. Once the tasks are added, scheduled, and activated, you'll see items due on the station home screen. 

 

Adding a checklist in PSTrax

Summary

Vehicle and Station administrators can add new apparatus and build out checklists in PSTrax as your fleet evolves. Whether copying from an existing unit or building a new checklist from scratch, the process is quick and straightforward.

Instructions

To add a new vehicle or station checklist, start by creating the new unit in the Vehicle and Station list. From there, you can either build new checklists manually or copy from an existing unit to speed up setup. Once your checklist is built, you’ll need to activate it with the appropriate start dates for it to appear in the system.

Adding a New Vehicle or Station

  1. Navigate to Settings → Vehicle and Station → Vehicle and Station List.

  2. Click Add Vehicle and Station in the upper right corner.

  3. Enter the unit's name and any other known details.

  4. Click Save to add the vehicle to your list.

Building or Copying Checklists

  1. To copy an existing checklist:

    • Click the dropdown arrow next to an existing unit.

    • Select Copy Checklists.

    • Choose the destination unit and select the checklists to copy.

    • Deselect any checklist you don’t need, like a unique inventory.

    • Click Copy to complete the transfer.

  2. To build a checklist manually:

    • Click the dropdown arrow next to the new unit.

    • Select Edit Checklists.

    • Use the dropdowns to add new checklists, task groups, and tasks as needed.

Activating the Checklist

  1. After copying or building your checklists, go to the new unit’s checklist page.

  2. Click Activate for each checklist.

  3. Select the appropriate start dates to align with your operational schedule.

  4. Save the changes to make the unit and its checklists live in the system.

For help setting up new units or checklists, reach out to help@pstrax.com.